ThymeBase Organization & Teams Basics

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A ThymeBase Organization is how you collaborate with others on events. In this post, we’ll go over the basics of setting up a ThymeBase organization and adding team members.

When you build a team, you’re able to collaborate on events together. Your team members can help get tasks done, build the timeline, and more. We’ll discuss the full permissions a little later.

But let’s start at the beginning.

Why set up an organization?

Well, if you’re gonna build a team, you’re going to need to rally them around a banner. That’s your organization. When you set up your organization, you can start inviting team members. As we build more features, the organization will have more options like branding, preferred vendor lists, and more.

See, one of the cool things about organizations is that if you work with other independent planners, they can work with multiple organizations and manage their own events all in the same dashboard.

When you remove a team member, any events you’ve assigned them are instantly removed from their dashboard.

But let’s take it step by step.

How To Set Up Your Organization

Step 1: Upgrade

Organizations and their associated features are only available to Pro accounts. If you’ve already upgraded for unlimited events then Organizations are included (Yay!).

Upgrade to set up your ThymeBase organization

Step 2: Click Manage

This screen is where you’ll see all the organizations you belong to, including your own. If you partner with other orgs, then you’ll see them here too.

Manage your ThymeBase organization

Step 3: Add Your Team Name

The name defaults to your email address, but it’s easily changeable. Just click on the pencil icon and write your company or team name.

Rename your ThymeBase organization

That’s it. Your organization is set up. Now you’re totally ready to build your team.

Building Your Team in ThymeBase

Once you’ve set up your ThymeBase organization, you can add team members. It’s easy.

Step 1: Click The “Add Team Member” Button

Just click the “add team member” button.

Add a team member

Step 2: Enter The Team Member’s Email

Next, you’ll invite your collaborator to join your team. Just type in their email address, then select any events you’d like to partner with them on.

If you’re not sure about which events you’d like to the new team member to, no worries. You don’t have to choose now. You can always change that later.

When you’re done, click next to confirm.

Step 3: Confirm

Adding a team member is $10 per month per team member. So, just to be sure, you’ll need to confirm the fees. You can remove them at any time.

Then, the new team member will get an email invitation. When they accept your invitation, they’ll see the assigned events in their dashboard. They’ll be able to create new events under your ThymeBase organization, edit tasks and work on timelines with you.

Editing A Team Member’s Event Access

At any time you can change the team member’s access in your ThymeBase organization area. Expand the team member’s contact details and click “manage events.”

Any events you add to or remove from a team member will immediately reflect in their account’s dashboard. Pretty cool, right?

Team Member Permissions

ThymeBase has three permission types. Any actions they take will reflect in the activity feed (coming soon), so you’ll always have oversight.

  • Team members – $10 per month per team member
  • Clients (coming soon) – Free
  • Vendors (coming soon) – Free

Team members are your colleagues. They have pretty much full permission to create events, edit tasks, and edit timelines.

Clients are free to add once you’re on a Pro account. They only have access through the client portal. All they can do is comment, or change the status of tasks like marking a task as done. They have no editing ability.

Vendors are added the same way you add team members, but they’re free to add. However, they have limited interaction with your events, tasks, and timelines. Like clients, they can only comment or change the status of tasks.


If you have any questions about ThymeBase organizations, teams, or anything else at all, get in touch.

ThymeBase Support